Position Details

EIS Team Lead

Job Number: 179

Location: Odessa

Supervises: Y

FLSA: Exempt

Division: ECI

Salary:  $56,772 per year.  Sign on bonus may be available.

Shift: M-Th 7:30am - 5:30pm, F 7:30am - 11:30am; may require a flexible work schedule; Assigned work hours may change as the needs of the agency and clients change

Driving required: Y

Travel required: Y

Settings: office, field

POSITION SUMMARY/JOB PURPOSE:

The EIS Team Lead ensures Early Intervention Specialists (EIS) provide required quality services to children birth to 3 years of age and their families in the home and community.  This position provides guidance and support to EIS staff and assists the ECI Director and Deputy ECI Director as needed.  This position supervises Early Intervention Specialists.

This position works independently, under limited supervision, reporting major activities through periodic meetings.

EDUCATION, EXPERIENCE, OTHER QUALIFICATIONS:

Education Required:  Bachelors degree from accredited college or university in a field approved by ECI such as Psychology, Sociology, Social Work, Special Education, Child Development, Health, Family Studies, or related field.  **must complete 3 semester hours of early childhood special education or 40 clock hours of continuing education in early childhood development or early childhood special education prior to hire.

Experience Required:  At least 1 year experience in Early Childhood Development or related field. Previous supervisory experience is preferred.

Registration, Certification, Licensure or other Qualifications Required: 

  • Must maintain a valid Texas Driver's license, auto liability insurance and a driving record acceptable to PermiaCare's insurance requirements.
  • Required to pass criminal history and background checks as well as pre-employment drug screen.
  • EIS position requires completion of competency demonstration as mandated by ECI.  Must become a fully certified EIS within 1 year.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Supervise staff in the ECI program to ensure activities are performed according to State, Federal, Medicaid and local policies and guidelines.
  • Review reports and data from EHR to ensure billing, program measures and documentation are of quality and accurate.
  • Supervise Early Intervention Specialists to ensure caseload assignments, certifications, and other reports and documentation are completed timely and accurately.
  • Evaluate client data to evaluate staff and program performance and coordinate training for staff to ensure policies and procedures are met.
  • Meet unit performance measures or targets.
  • Coordinate services to designated caseload.
  • Enter accurate and appropriate documentation of services within timeframe required.
  • Maintain confidentiality of sensitive records and treatment information, client files and protected health information in compliance with HIPAA, laws, rules and regulations, and established procedures.
  • Maintain regular and reliable physical on-site attendance. Regular attendance, dependability, and promptness are required for the scheduled work day 100% of the time, to ensure consistency and completeness of program's processes.
  • Comply with the Abuse, Neglect, and Exploitation policy and reporting requirements.
  • Adhere to the Code of Conduct and Standards of Behavior policy requirements.
  • Establish and maintain effective work relationships with individuals served and their families, supervisors, co-workers and visitors by demonstrating cooperative, courteous and respectful behavior at all times.
  • Communicate regularly with supervisor.
  • Open and process mail/email in a timely manner.
  • Answer phone, collect phone messages and respond to requests timely and accurately.
  • Maintain safe and clean working environment by complying with procedures, rules and regulations.
  • Perform all work functions and interactions using a trauma informed approach.
  • Display professionalism when representing PermiaCare and the program in the community.
  • Maintain compliance with legal requirements and company policies and procedures.
  • Maintain valid and current driver's license, auto insurance, acceptable driving record and reliable transportation at all times. Driving may be required for this position.
  • Complete all training as assigned prior to due date.
  • Plan, organize, assign, supervise, review, and evaluate the work of assigned employees.
  • Participate in the hiring process and termination process of assigned employees, including recommending selection of staff to hire.
  • Complete employee corrective actions as needed and in a timely manner.
  • Communicate regularly with assigned employees.
  • Ensure compliance for performance evaluations for assigned employees.
  • Perform approval of timesheets on time.
  • Develop, implement, and monitor new and revised operational policies and work procedures.
  • Monitor caseloads of assigned staff and assigns work accordingly.
  • Coordinate with Human Resources to respond to employee concerns or complaints.
  • Establish expectations and provide employee performance feedback on an on-going basis, including ensuring understanding of performance targets and goals.
  • Provide orientation and on-going training, mentoring, and coaching to assigned employees.
  • Maintain quality and quantity of work performed within work unit.
  • Fill in for subordinates when needed to ensure coverage.
  • Assist in resolving emergencies.
  • Identify and resolve workplace problems.
  • Ensure direct reports are aware of adhere to PC policies and procedures.
  • Ensure time is reported accurately.
  • Other duties as assigned.

MARGINAL DUTIES AND RESPONSIBILITIES (these duties are not designated as essential for the purposes of ADA; they are still required duties):

  • Fill in for other ECI staff as needed.
  • Provide SST/SC as needed.
  • Act as back up or fill in or other Team Leads.
  • Provide training for ECI staff.
  • Provide translation, if applicable.
  • Participate in team meeting or staffings.
  • Participate in community activities and/or attends community meetings as needed.
  • Participate in workgroups and committees as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES:

  • Knowledge of child development.
  • Knowledge of HIPAA and ability to protect confidentiality.
  • Effective multi-tasking skills.
  • Good organizational skills.
  • Welcoming, positive behavior.
  • Ability to lift, hold, and play with young children and move about into and out of sitting positions on the floor.
  • Ability to express self clearly and effectively, orally and in writing.
  • Effective time management skills.
  • Exceptional customer service skills, including positive attitude.
  • Cultural sensitivity.
  • Dependable attendance and punctuality.
  • Knowledge of trauma informed theories, principles and practices.
  • Flexibility and adaptability to different work environments.
  • Excellent computer skills, including Word, Excel, Outlook, and Electronic Health Records (EHR).
  • Reading and comprehending.
  • Reasoning and analyzing.
  • Ability to coordinate with various inter-agency personnel.
  • Ability to fulfill PMAB and CPR/First Aid requirements.
  • Ability to work independently.
  • Good interpersonal skills, including ability to build rapport with individuals including co-workers.
  • Ability to display comfort in interacting with individuals of diverse cultural, ethnic and economic backgrounds and with social service, healthcare, educational and criminal justice organizations, as needed.
  • Ability to acquire and utilize new skills as the job requires.
  • Ability to work cooperatively and productively with supervisor, individuals, co-workers, and groups of persons at all levels of activity, contributing to a spirit of teamwork.
  • Ability to maintain highly confidential information.
  • Ability to remain calm in stressful situations.
  • Ability to plan and schedule work and implement directives without constant supervision.
  • Model professionalism by appropriate dress, language, ethics and work habits.
  • Ability to drive personal and/or company vehicle.  This position may require travel to agency program sites, community and residential sites, and/or locations outside the PermiaCare catchment area.  This position may require transport of agency individuals and/or individuals served.
  • Conflict resolution skills.
  • Decision making abilities.
  • Supervisory and leadership skills.

PHYSICAL REQUIREMENTS:

Abilities Required:

  • Heavy Lifting, 45 lbs & over
  • Moderate Carrying, 15-44 lbs
  • Pulling hand over hand
  • Repeated bending
  • Reaching above shoulder
  • Simple grasping
  • Walking
  • Standing
  • Sitting
  • Crawling
  • Twisting
  • Kneeling
  • Pushing
  • Stooping
  • Climbing stairs
  • Operating motor vehicle
  • Ability to see
  • Identify colors
  • Depth perception needed
  • Hearing (with aid)
  • Ability to write
  • Ability to count
  • Ability to read
  • Ability to tell time

Other (specify):  driving required. May require some travel after hours and overnight.

WORKSITE CONDITIONS:

  • Travel
  • Inside
  • Long or irregular work hours
  • Working closely with others
  • Working alone

ADA Statement:  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EEO Statement:  PermiaCare is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, ethnicity, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran status, genetic information, or any other characteristic protected by state or federal law.

This job description is not designed to cover or contain a comprehensive list of duties, activities or responsibilities that are required of the employee for this job.  Duties, activities and responsibilities may change or new ones may be assigned at any time with or without notice. This job description does not constitute an employment contract with PermiaCare.  Employment is at-will.  

PM22